Bookkeeping & payroll · Independent veterinary clinics · Westfield, NJ
Zebra Ledger · 511 Cumberland St, Westfield, NJ
Outsourced bookkeeping hides the numbers behind a portal. We reconcile your bank and card accounts by hand, run payroll on your pay calendar, and write the quarter up in plain English — for independent veterinary practices, at one flat fee per engagement.
The path of an engagement
Five milestones, in the order a practice actually feels them: catch-up first, then the monthly rhythm, then payday, then the quarter, then January. Take one, or walk the whole rail.
Weeks 1–3
Every account reconciled back to the first month that refuses to tie, then a one-page list of what’s left.
From $1,840Done by the 10th
Bank and card reconciliations, with PIMS deposits matched line by line against what hit the account.
$640 a monthEvery payday
Set up once, then run on your pay calendar with NJ withholding and the WR-30 and NJ-927 filings tracked.
$385 setup · $96 a monthEach quarter-end
Three months locked, a P&L by service line, a balance sheet, and a note you can read in five minutes.
$1,270 a quarterJanuary
W-2s, 1099s for relief vets, and a tidy folder for your CPA. We don’t file returns; we hand over a clean year.
Folded into the Q4 closeBefore the first call
Nine slips of paper, give or take. Bring what you have — we’ll chase the rest from the bank and your software ourselves.
Missing a few? Say so on the call. A cleanup quote is built around the gaps, not despite them.
Packages
One price per engagement, stated on a single page. If the scope grows, you get a new quote first — never a larger invoice later.
Project · one time
One time + monthly
Per quarter
Per month
Pay by card or ACH transfer. Invoiced after the engagement is agreed in writing.
The ledger room
Double-entry bookkeeping was written down in Venice in 1494. It is older than the stethoscope by more than three centuries, and it still does the one thing a clinic owner needs from it: shows, line by line, where the money went.
Zebra Ledger keeps that discipline for independent veterinary practices. Every clinic earns differently — a wellness-plan general practice, a dental-and-surgery referral shop, a mixed-animal route with a truck — so every set of books gets its own chart of accounts, cut to how your practice really bills.
We work from a room on Cumberland Street in Westfield. The pace is deliberate: statements read against the ledger twice, questions batched into one short list, the quarter closed before the next one starts.
“A clean set of books is a kindness to whoever inherits the practice.”House rule, Zebra Ledger
Yes. If they live in QuickBooks Online, we ask for a view-only login first, read before we touch anything, and tell you what we’d change before we change it.
The quote names the accounts, the months, and the number of staff. Inside that scope, the price doesn’t move. Outside it, we ask first.
A cleanup usually takes two to three weeks once the statements are in. A year or more of missing months takes longer, and the quote says so up front.
No. We work with independent practices: one owner, a partnership, a few associates. That’s the only kind of clinic we learn deeply.
No. We hand your CPA a reconciled year and a clean folder; they file. Most CPAs bill less for it.
Visit or ring
Weekdays 10am–5pm on (732) 535-6537, or hello@getzebraledger.com. Tell us how many doctors, how many staff, and which month the books stopped tying.
Free. We open your statements beside you, in the office or over a screen share, and say plainly whether you need a cleanup or a monthly keep.
Within two business days you have the scope, the flat fee, and a start date. Sign it, or don’t; the page is yours either way.